Logistics, engagement process and case studies

  • Speaker training is normally arranged with about 2-6 months lead time. (Medical conferences need to have hotel space booked well in advance, and Doctors need to manage their timetables)
  • For a typical engagement, we anticipate 5-25 email exchanges, and 1-4 tele-conferences or face to face meetings, depending on the project complexity.
  • Usually, the timetable for the speaker training workshop needs some explanation, and it needs to be fit into the meeting in a seamless manner. Working with key opinion leaders and doctors to show them our techniques, is also important.

Engagement process

To begin the project definition process, we will identify 1 lead facilitator that you work with, and then logistics and programme can be discusses directly.

Then, we will ask you to supply us with a draft agenda, which highlights the medical content areas you plan to cover in the conference, or on the speaker training day.

Your draft agenda will allow us to supply you with 1-3 options of how we could best bring the speaker training module into the picture. This choice will depend on the training intensity of the skill you wish your doctors to have. This stage will also define how many facilitators we need. Typically, we need 1 facilitator for 10 doctors. There are various methods of splitting larger group sizes to use less facilitators.

Once we have agreed principally on the agenda, we will work with your logistics people to speak about room and logistics requirements. (As part of our service, we bring all of the technology that we need to run our session. In the past, this has meant that the need for an Audio Video company has sometimes not been necessary)

Case Studies
Here are some examples of how speaker training workshops have been integrated into conferences

Format #
of attendees

Total
meeting Duration

Time
devoted to Speakertraining
A

50-500

(Launch
meetings,large conferences)
0.5-1
day
45
misn - 1.5 hours
Objectives for speaker training

Speaker training is used as the fun, motivating
factor within a day devoted to medical content.

Especially useful for large groups where it is necessary to maintain
the interest and attention of the audience throughout the event.

This format is mainly frontal, with little chance for interaction or
practice by the attendees. (However, with the right amount of preparation,
we can also enable a short practice module for the attendees here).
Format #
of attendees

Total
meeting Duration

Time
devoted to Speakertraining
B

10-60
1-2
Tage
4-8
h
Objectives for speaker training

Speaker training is used as a platform for
potential speakers to practice, and be assessed. Requires giving and receiving
and receiving feedback on skill and content.

This format is best run as a filmed session, with delegates being filmed
3 times, to give them the best possible effect (and visible improvement)
within the time that we have.

Logistics work includes working with the meeting organisers to provide
a slide deck that the Drs' can work practice with.
Format #
of attendees

Total
meeting Duration

Time
devoted to Speakertraining
C

15-30
1-2
Tage
8-16
h
Objectives for speaker training

“The immersion technique.” Presentation
skills become part of the actual platform for delivering the content messages.

This format is much more of a workshop format, and requires more teamwork
between us and the meeting owner than the other formats. It also gives
the best result, because the delegates are unable to split the content
from the speaker training parts of the programme.
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